Office Overview:
The Student Records, Documents, and Archiving (SRDA) Office at the University of Sharjah is dedicated to managing and safeguarding student academic records from admission through graduation and beyond. Our office plays a critical role in supporting the academic lifecycle by ensuring the accuracy, confidentiality, and accessibility of student records in accordance with university policies and international standards.
The SRDA Office also includes the Document Control and Graduation Certificates(DCGC) Section, which is responsible for securing student and graduate files, archiving official documents, and issuing University ID cards. In addition, the DCGC section uploads graduates' personal information to the Ministry of Education's platform to verify document authenticity and facilitate degree attestation. The office prepares the graduation package, which includes honorary and graduation certificates, academic transcripts, and certificates of excellence for outstanding students. It also manages the graduates’ clearance process and coordinates student withdrawal from all concerned university departments.
As a central administrative unit, the SRDA Office supports students, graduates, academic departments, and external entities by providing reliable, student-centered services and by facilitating official processes and document verifications. Our commitment is rooted in continuous improvement, digital transformation, and delivering operational excellence that aligns with the University of Sharjah’s mission and values.
Our Goals
- Ensure Accuracy and Integrity of Student Records:
Maintain complete, accurate, and secure academic records in compliance with university policies and best practices. - Provide Efficient and Student-Centered Services:
Deliver timely and high-quality support to students, graduates, and stakeholders in all matters related to academic records and documentation. - Enhance Transparency and Accessibility:
Facilitate easy access to essential student documents while ensuring privacy and data protection. - Support Institutional Operations and Academic Processes Collaborate with academic and administrative departments to provide data and documentation essential for decision-making, accreditation, and reporting.
- Promote Digital Transformation and Archiving Excellence:
Adopt innovative technologies to digitize and preserve student records, ensuring long-term accessibility and sustainability. - Maintain Compliance with Legal and Accreditation Standards:
Align office practices with national regulations and international standards related to academic records management. - Continuously Improve Processes and Service Quality:
Commit to regular review and development of processes to enhance operational efficiency and stakeholder satisfaction.
