Q1. When is the registration, add and drop period? When are students eligible to register?
Check the Academic Calendar from the University's website for dates, deadlines, and important events. Registration instructions can be accessed through this link.
Q.2. Who is the Academic Advisor and when should the student meet him/her?
The Academic Advisor is a faculty member from the student's department. Students should always contact the advisor (during his/her office hours) before registering for courses every semester to ensure that they're registered correctly and according to the study plan.
Q.3. How can a student be placed on the waiting list and when can he/she actually register in the section?
If a section is closed (full), the student can be placed in the waiting list by going through self-service. The student can register in the section only after receiving an email stating that a seat is available, this should be done within the frame of (16) hours from the time the email was received.
Q.4. Can a student enroll in a full section?
After removing the waitlists, the student can contact the department offering the course and ask for a "Registration Permission" to raise the capacity and then register through his/her self-service.
Q.5. What is a course description and how can a student get it?
A course description is detailed information about the content of the registered courses by the student and can be attained by the administrative assistant in the college to which the course belongs to.
Q.6. What is the difference between withdrawal from semester and withdrawal from university?
Withdrawal from semester: Discontinuation of studies for a certain semester. The request should be applied through the Registration Department.
Withdrawal from university: Withdrawal of the student’s file from the university. The request should be applied through the Admissions Department.
Q.7. How many times can a student repeat a course that he/she has already passed?
The student can repeat a passed course only once if the grade is below:
C+ for Bachelor and Diploma degrees
B+ for Doctorate and Master degrees
B+ for the Foundation year in Medicine and Dental Medicine Colleges
Q.8. How can a student solve the courses conflict issues?
The student should visit his/her academic advisor or the head of department if there is a conflict in the desired course schedule to provide him/her with the appropriate assistance.
Q.9. How can a student print the class schedule, the Final Exam schedule and the study plan?
By going to: UOS Website >> MYUOS Portal >> MyUDC >> LOGIN >> Students >> Registration >> Summarized Schedule/Final Exam Schedule/Student Program of Study
Q.10. How can a student print the unofficial transcript?
From UOS Website go to: MYUOS Portal >> MyUDC >> LOGIN >> Student >> Student Record >> Un-official Transcript
Q.11. What do the abbreviations (U M T W R) in my schedule mean?
These are abbreviations of the days of the week, as shown in the table below:
Q.12. What do the following abbreviations mean (MAM, MAW, UOS, ..) ?
Those are Campuses abbreviations, see the table below:
|KOM||Khorfakan Men's Campus|
|KOW||Khorfakan Women's Campus|
|KUM||Kalba Men's Campus|
|KUW||Kalba UOS Women's Campus|
|MAM||UOS Men's Campus|
|MAW||UOS Women's Campus|
|MDM||Medical Men's Campus|
|UOS||UOS Main Campus (Men, Women)|
|FAM||Fine Arts Men's Campus|
|MDW||Medical Women's Campus|
|DNW||Dibba Al Hesn Women's Campus|
|MLW||Maliha Women's Campus|
|SHM||Sharjah Men's Campus (Community)|
|SHW||Sharjah Women's Campus (Community)|
Q.13. What is a CRN?
CRN is the Course Reference Number; each course has a uniquely specified CRN.
Q.14. What happens if a section I already am registered in closes?
The college will notify the student that the section has been closed so that he/she can register in a different section during the registration (add/drop) period.
Q.15. Does the student require the approval of the scholarship entity to drop a course after the Add and Drop period? Whom should he/she contact?
Scholarships' conditions vary, therefore students must contact Ms. Anoud Al Qassimi (Scholarship Coordinator) at firstname.lastname@example.org and send the following details (student name – university ID – Scholarship entity - student contact number – Dropped Course Title – No. of credit hours before and after dropping the course).
Q.16. I have a hold; what does that mean, and what should I do about it?
There are many different types of holds specified by the University of Sharjah. The table below explains what each Hold means:
|Type of Probation||Where to go?|
|Contact Registration Office||Go to the registrar in the Registration building, M11-A|
|No Web Registration Allowed||Go to the registrar in the Registration building, M11-A|
|English Skills Hold||Go to the registrar in the Registration building, M11-A|
|Probation Hold||Go to the registrar in the Registration building, M11-A|
|Financial Hold||Go to the Financial Office in the Registration building, M11-A|
|Sponsorship Hold||Go to the Financial Office (Sponsorship) in the Registration building, M11-A|
|Missing Documents||Go to the Admission Office in the Admission building, M11-A|
|Contact Admissions Office||Go to the Admission Office in the Admission building, M11-A|
|Contact Security Office||Go to the security office in Main building M11|
Q.1. What are Electronic Services and what do they include?
Electronic Services are combinations of several services through which the student applies to. E.g. To Whom It May Concern Letter – Official Transcript – Change Major – etc.
Q.2. What steps should I follow to change my major?
Go to MY UDC >> E-Services >> Select Change of Program Request >> Choose desired college and major, upload the transcript (Download it from MY UDC) >> Click on Submit
You can follow up with the administrative assistant in the desired college with the reference number that appears. The major will be changed after the approval of both the head of the department and the dean of the college.
Q.3. How can a student apply for a To Whom
It May Concern Letter (Continuation of study letter) for immigration / national
service / license / bank etc. purposes?
A student can apply for the request by going to the university’s website >> My UOS Portal >> Banner >> Login >> E-Services >> Select To Whom It May Concern Letter >> Fill in the details.
specify the purpose of the letter and include any additional information
Q.4. What is the difference between an
official transcript and a nonofficial transcript?
Transcript: An official document signed & sealed by the Registration
Department usually given to a specific organization and is requested through
the Electronic Services. It must be paid for in advance through the Finance Department.
Un-Official Transcript: Unsealed Transcript with no signature, it can be printed from My UDC Banner self-service.
Q.5. How can a student follow up on the
requested e-service online?
A student can follow up on the request by going to the university’s website >> My UOS Portal >> Banner >> Login >> E-Services >> Check the status of the request >> Completed, or can check the email for a notification that the request was processed.
Q.6. What is an Incomplete Grade?
The student applies for an Incomplete Grade through Electronic Services when he/she cannot attempt the final examination for a given reason. After the approval of the instructor and the dean of the college, the Incomplete Grade (I) is assigned for the student. After attempting the exam, the grade will change and the new grade will be entered in the system.
Regarding the bylaws