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Diploma in Electronic Archiving

DEA Program Vision

Information Technology has become a crucial and vital component in all aspects of modern life. The AEP program prepares graduates to join the work force in the UAE as qualified AEP professionals.


DEA Program Mission

The IT Department aims to be a community of students, faculty, and staff centered in the disciplines of Information Technology, Library Systems and Archiving and Electronic Publication. We seek to establish a broad understanding of these disciplines and to offer the Emirate of Sharjah, UAE, and the region highly qualified graduates who will serve their community well.


Objectives of the Diploma in AEP Program:

 I.      Provide students with the required knowledge in relation to archiving, electronic publishing as well as document management and organization.

 II.      Enable students to apply theoretical and technical knowledge in archiving and electronic publishing.

 III.      Gain awareness of social and ethical issues related to the field of archiving and electronic publishing.

 IV.      Promotes information literacy and life-long learning.

 V.      Improve student's ability to communicate and work cooperatively in teams.



DEA Program Outcomes:

Upon completion of the program, the graduate will be able to:

A.      Know the concepts and fundamentals of the archiving and publishing of traditional and electronic documents.

B.      Recognize the scientific knowledge and technologies of archives and electronic publishing.

C.      Apply skills required for archiving and electronic publishing.

D.      Practice scientific knowledge and technologies of archives and electronic publishing in terms of data preparation, manipulation, organization, storage and retrieval.

E.       Identify the legislation and ethics governing work in the archiving and publishing field.

F.       Follow knowledge of current issues, developments, trends and emerging technologies in archiving and electronic publishing.

G.     Exhibit effective communication skills in both Arabic and English languages.

H.      Demonstrate the ability to work in teams.


Job opportunities


·         Archives/Archivist

·         Community Web Site Coordinator

·         Content Manager

·         Digital Archivist

·         Digital Resources and Systems Specialist

·         Electronic Content Manager

·         Electronic Resources Officer

·         Information Advisor

·         Interface Specialist

·         Knowledge Resource Specialist

·         Website Developer

·         Media Specialist

·         Reference Archivist

·         Web Manager

 

 

Course List of DEA Program

University Requirements (18 credit hours)
PrerequisitePracticalTheoreticalCr. hr.TitleNo
None033Islamic Culture1211212
None033History of Sciences among Muslims1211146
None033Communication Skills in Arabic1211111
None223Introduction to Information Technology1213110
None033Man and the Environment1204113
None033Introduction to Psychology1211147
 21718Total 

 

College Requirements (9 credit hours)
PrerequisitePracticalTheoreticalCr. hr.TitleNo
None033Principles of Management 1212111
None033ESP for Archiving 1211139
None033Foundation Math1211121
 099Total 

 

Compulsory Program Requirements  (33 Credit Hours)
NoTitleCr. hr.TheoreticalPracticalPrerequisite
1213151Introduction to Archives and Records330None
1213153Archives  Administration and Records Management322None
1213155Selection, Appraisal and Evaluation of Archival Documents322None
1213152Archive Services3221213151
1213154Introduction to Archiving Information Systems3221213110
1213156Archive Environment and Equipment3221213151
1213158Introduction to Web Design and Multimedia Practices3221213110
1213161Records Arrangement and Description 13221213153
1213163Digital and Electronic Archives3221213152
1213162Preservation and Restoration of Archival Materials3221213156
1213164Archive Legislation and Regulation330None
1213496Field Training000After achieving 54 Credit Hours
 Total332418 

 


Elective Program Requirements (12 Credit Hours)
NoTitleCr. hr.TheoreticalPracticalPrerequisite
1213171Resources Access and Outreach3221213152
1213172Archive Quality Management330None
1213173Document Management System3221213158
1213174Selected Topics in Archive Science3221213151
1213175Advanced Issues in Archives3221213151
1213176Information Society330None
1213177Records Arrangement and Description 23221213161
 Total211512 

Total Credit Hours 72

 

Study Plan

First year


Fall Semester Spring Semester
CodeCourse TitleTypeCr. CodeCourse TitleTypeCr.
1211147Introduction to PsychologyUR/C3 1212111Principles of ManagementCR/C3
1211111Communication Skills in ArabicUR/C3 1211121Foundation MathCR/C3
1213110Introduction to ITUR/C3 1213152Archive ServicesPR/C3
1213151Introduction to Archives and RecordsPR/C3 1213154Introduction to Archiving Information SystemsPR/C3
1213153Archives  Administration and Records ManagementPR/C3 1213156Archive Environment and EquipmentPR/C3
1213155Selection, Appraisal and Evaluation of Archival DocumentsPR/C3 1213158Introduction to Web Design and Multimedia PracticesPR/C3
Total18 Total18


Second Year




Fall Semester Spring Semester
CodeCourse TitleTypeCr. CodeCourse TitleTypeCr.
1211139ESP for ArchivingCR/C3 1204113Man and The EnvironmentUR/C3
1211212Islamic CultureUR/C3 1211146History of Sciences Among MuslimsUR/C3
1213161Records Arrangement and Description 1PR/C3 1213162Preservation and Restoration of Archival MaterialsPR/C3
1213163Digital and Electronic ArchivesPR/C3 1213164Archive Legislation and RegulationPR/C3
 Program ElectivePR/E3  Program ElectivePR/E3
 Program ElectivePR/E3  Program ElectivePR/E3
Total18 Total18

 

 

Summer Semester 
CodeCourse TitleTypeCr. 
1213496Field TrainingPRC0 
Total0 

 


Course Types

 

UR/CUniversity Requirements/Compulsory CR/CCollege Requirements/Compulsory
PR/EProgram Requirements/ElectivePR/CProgram Requirements/Compulsory

 

 

Course Description


1213151: Introduction to Archives and Records                      

Prerequisites:              None

This course will provide an introduction to the basic theories, methodologies, and most significant problems relating to archives. It also provides a survey of principles and practices that archivists and records' managers apply. It will discuss nature of documentation and recordkeeping in contemporary society and different types of institutions with responsibility for records. It introduces the different types of archives (current, middle and historical) and their role. It also provides an overview of the new trends in archives and record management.

 


1213153: Archives Administration and Records Management (Principles and Practice)


Prerequisites:              None       

The course provides students with the different types of traditional and digital records and its life cycle. It equips students with the knowledge and skills required to identify the basic principles and practices of archives administration and records management. It highlights also the importance and roles of archives in the modern institutions. It teaches students the skills required to apply the basic operations of archives administration and records management.

 


1213155: Selection, Appraisal and Evaluation of Archival Documents

Prerequisites:              None

This course introduces students with the basic technical operations of archives. It provides the knowledge and skills required to apply the selection and appraisal of archival materials. It provides the theories, practices, rules, standers, policies and plans of each operation. It highlights also some of ethical and social issues related to the archival environment.

 


1213152: Archive Services (Physical & Electronic)

Prerequisites:              1213151

This course introduces students with the different types of archival information materials and their usage in making decisions in the related organizations. It also enables students to identify the different types of archival information services and its importance. It equips students with the knowledge and skills to recognize the basic information needs of archives' users. In addition, it provides students with the ability to apply and assess the different levels and types of archival information services.

 


1213154: Introduction to Archiving Information Systems

Prerequisites:              1213110

This course deals with archiving information system. It provides students with the required knowledge of components, types and concepts of archives information system. It also hands students on the basic skills required to use the functions and services of archival information systems. It provides students with the basic criteria to be used in selection and evaluation of archiving software. The course introduces students with the current issues and standards of archiving information models and systems.



1213156: Archive Environment and Equipment

Prerequisites:              1213151

This course deals with the basic components and equipments required for establishing archive units. It highlights the specifications and standards of archive equipments and environment. It provides students with the basic knowledge and required skills to deal with the traditional and modern archiving hardware. It equips students with the abilities of applying and assessing the safety and security standards of the archive work environment. It also describes a range of social and legal issues for archive environment and equipment.

 


1213158: Introduction to Web Design and Multimedia Practices

Prerequisites:              1213110

 

This course provides students with the knowledge and skills necessary required for building web sites. It covers a range of topics including: websites building tools, creating web sites from scratch, presenting information in lists and tables, adding graphics to websites, changing web pages layout. It defines terms and the concepts of multimedia technology. Various hardware and software used in are described and discussed throughout the course. It also discusses several methods for designing effective multimedia products using specific software applications.

 


1213161: Records Arrangement and Description 1

Prerequisites:              1213153

This course is provides students with the theoretical and methodological knowledge necessary for the arrangement and description of archival documents. It provides students with principles and practices that archivists and records managers apply. It also provides issues of describing, arranging archival materials. It highlights the profession usage of international standers and rules for describing and arranging archival materials such as: ISAD, ISAAR and ISDF. In addition, it provides the basics of classification plans applied in archives.

 


1213163: Digital and Electronic Archives

Prerequisites:              1213152

This course provides students with an understanding of the basic concepts, elements, goals, terminologies and types of digital and electronic archives. It teaches students how to deal with, plan, design and implement a digital archive collection. It also trains students on how to use digital archive technologies to be familiar with the underlying issues of digital archiving.  Students will be exposed to the ethical and legal issues in digital archives.

 


1213162: Preservation and Restoration of Archival Materials

Prerequisites:              1213156

 

This course provides students with the basic knowledge and skills required for applying and practicing preservation and restoration operations in archives. It highlights the issues related to preservation and restoration such as: tools, rules, equipment, standers and strategic plans. It equips students with the ability to deal with preservation in the digital age. It also provides students with the basic criteria for the evaluation and preservation of electronic records.

 


1213164: Archive Legislation and Regulation

Prerequisites:              1213151 + 1213153

This course introduces students to an understanding of the laws, legalization and regulations concerning archives and archives profession. It provides students with the basics standards of the safety and security in the archive environment. It highlights the basic professional and ethical practices related to the work of the information institutions. It also provides students with the UAE laws, policies and regulations which stated the archive organizations.

 


1213496: Field Training

Prerequisites:              None

This course aims to provide students with practical training which exposes them to real life work environments. The training is carried out as a co-op with governmental agencies and local private industry. The course would help the students to bridge between the knowledge acquired at the college and real life work environments. The course leads the students to improve their skills and help them making career decisions.