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Publication Policy and Procedures

Purpose:

The purpose of this policy is to ensure the publication of original and high-quality research works in compliance with the international standards of publication ethics. The University of Sharjah Journal of Humanities and Social Sciences (UOSJHSS) strives to remain loyal to the highest ethical norms of publication in terms of responsibility and accountability, and to provide guidance for editors, associate editors, authors and reviewers on the conflict of interest standards, the integrity of decision-making as well as the principles of transparency and Best practice in scholarly publishing.

 

Scope: 

This policy applies to editors, associate editors, editorial board, authors and reviewers. It is mainly based on the principles established by the Committee on Publication Ethics (COPE, 2011).

 

Responsible Party: 

The Editor of the UOSJHSS

           

Policy

 

 I. Policy Statement

It is the policy of the UOSJHSS that all editorial, review and publication processes and activities are conducted in compliance with the international publication standards specified with respect to editors' responsibilities, reviewers' responsibilities and authors' duties. It is also the policy of the UOSJHSS that all submissions receive objective evaluation through blind peer-review and qualified reviewers, that no information obtained from submitted manuscripts may be disclosed or used for personal advantage, and that no fraudulent or dual submissions are accepted.

 II.  Policy Objectives

1. Define a standard policy of ethical publication conduct.

2. Provide guidelines to editors, associate editors, authors and reviewers on the conflict of interest standards, the integrity of decision-making as well as the principles of transparency and Best practice in scholarly publishing.

3. Ensure that submissions are evaluated objectively and according to the international standards of ethical publication

4. Ensure that the peer-review of submitted manuscripts is carried out in compliance with the norms of confidentiality and objectivity


5. Help authors to understand the principles of ethical publication and promote a culture of ethical authorship that denounces falsification, fabrication, plagiarism and duplicate publication

6. Ensure that editors apply consistent standards in peer-review processes

7. Ensure that editors, authors, and peer reviewers disclose interests that might affect their ability to review the submitted manuscript objectively

 

 III. Definitions

 

1.  Peer-Review: is the process of subjecting an author's research work to the examination of experts in the same field before it is published in a journal or a book.

2.   Double-blind Peer Review: means that the reviewers of the submitted research work will not be able to know the identity of the author(s), and the author(s) will not be able to know the identity of the reviewer. 

3.  Disclosure: the action of making new or secret information known.

4. Conflict of interest: a situation in which a person is in a position to derive personal benefit from actions or decisions made in their official capacity.

5.  Duplicate publication (multiple publication or redundant publication) refers to publishing the same research work more than once, either by the author or the publisher. Duplicate publication does not refer to the unauthorized republication by another author, which constitutes plagiarism or copyright violation.

6.  Defamation: the action of damaging the good reputation of someone; slander or libel.

7.  Guest Editor: an editor who an expert in a specific field of research and who is invited to acquire content and lead the review process for a special issue publication. A guest editor is responsible for ensuring that the peer-review process is fair and timely. 

 

  IV.  Abbreviations

1.     UOS: University of Sharjah

2.     UOSJHSS: the University of Sharjah Journal of Humanities and Social Sciences

 

 

Procedures

The following Procedures shall be used to implement the main principles and objectives of the above policy.

 

A.    For Editors

1.     The UOSJHSS editor is responsible for deciding which of the papers submitted to the journal will be published.

2.     The editor shall evaluate manuscripts irrespective of the authors' race, gender, religious beliefs, ethnicity, citizenship, or intellectual attitude.

3.     The decision will be based on the paper's scientific value, originality and intelligibility, and on the validity of its topic and its relevance to the journal's scope.

4.     The editor shall consider the legal requirements regarding defamation, copyright infringement, and plagiarism.

5.     The editor, the associate editor and the members of the editorial board must not disclose any information about a submitted manuscript to anyone other than the corresponding author, reviewers, potential reviewers, other editorial advisers, and the publisher, as appropriate.

6.     The editor or the members of the editorial board must not use unpublished materials disclosed in a submitted paper for their own research purposes without the written consent of the author.

7.     The editor should ask reviewers to reveal any conflict(s) of interest when they accept to review a manuscript and also when they submit their reviews. The editor should also ask reviewers to decline the request for review where circumstances might not allow them to write an unbiased review.

8.     The editor should consider giving authors the possibility of nominating peer reviewers or requesting that particular reviewers do not review their papers.

9.     Original research manuscripts authored or coauthored by a collaborator who has published with the Editor-in-Chief within 3 years at time of submission will be handled by a Consulting or Guest Editor.

 

 

B.    For Reviewers

1.     The UOSJHSS adopts the double-blinded peer review method. The peer-reviewing process assists the editor and the editorial board in making editorial decisions and may also serve the author in improving the paper.

2.     Reviewers are not supposed to examine submissions that fall out of the scope of the UOSJHSS.

3.     Any external reviewer who feels unqualified to review the submitted manuscript should notify the editor and withdraw from the review process.

4.     All reviewers who carry out peer review on behalf of the UOSJHSS should understand and abide by the standards of confidentiality relating to the peer-review process.

5.     Reviewers must treat manuscripts received for review as confidential documents. They must not disclose or discuss them with others except as authorized by the editor.

6.     Reviews shall conduct the review process objectively and should not address any personal criticism to the author. They should also express their views clearly with supporting arguments.

7.     Reviewers shall notify the editor of any considerable similarity or overlap between the reviewed manuscript and any other published work of which they have knowledge.

8.     Reviewers must not use any information or data obtained from the reviewed manuscript for their personal advantage.

9.     Reviewers must not accept to review manuscripts where they have conflicts of interest as a result of competitive, collaborative, or other connections with the author(s).

10. Reviewers' names and affiliations must be maintained in a secure database that is compliant with data protection standards.

 

C.    For Authors

1.     Authors should abide by the submission guidelines specified by the UOSJHSS and should be committed to the principles of ethical research and ethical publication standards.

2.     Authors must confirm that they meet the UOSJHSS' criteria for authorship.

3.     Authors of original research work should present an accurate account of the work and an appropriate discussion of its significance.

4.     A submitted manuscript should contain sufficient details and references so as to allow others to cite the work.

5.     Authors must avoid all kinds of unethical behavior such as plagiarism, fabrication and falsification.

6.     Authors may be asked to provide the raw data of their work together with the paper for editorial review and should ready to make the data publicly available if need be.

7.     Authors shall submit only fully original works, and shall properly cite the work of others. Research works that have been influential in determining the nature of the submitted manuscript should equally be cited.

8.     Authors shall be asked to confirm that they have received a written authorization from all their co-authors for publication of the submitted work.

9.     Submission of the same manuscript to more than one journal is an unethical publishing behavior.

10. By submitting a manuscript, the author(s) retain the rights to the published material.

11. Authors must agree to transfer copyright to the publisher. If the Journal wishes to reprint the article, prior permission must be obtained from the authors.

12. Authors must disclose sources of funding and should disclose any financial or other conflicts of interest that may influence the evaluation of their manuscript. 

 

D.    Submission Guidelines

1.     The Journal publishes original articles written either in Arabic or English languages in the fields of Humanities and Social Sciences.

2.     Manuscripts should not have been published before or considered for publication elsewhere. A written statement to that effect should be submitted along with the manuscript.

3.     Submitted manuscripts should not be parts of published books.

4.     Accepted manuscripts or parts of them cannot be published elsewhere without written permission from the Editor-in-Chief.

5.     Publishing is exclusive to following types of research:

A.   Field Research  (Applied Research) : The researcher should include an introduction indicating the subject of the research and the need for it, identify the research method, and the method of data analysis, present and discuss the conclusions and recommendations, and finally the bibliography.

B.   Quality Research (Analytical Research): The researcher provides an introduction reviewing the research problem and questions. The introduction should reveal the importance of the research and its value to science and knowledge. The body of the research paper is divided into successive and related parts with some degree of independence. Each part shows a certain topic within the context of the whole subject. Such topic should have relation to the previous one and prepare the reader for the next. The research is concluded with a comprehensive summary and guidelines. The bibliography comes at the end.

6.     Manuscripts should not exceed 35 pages of A4 size.

7.     Manuscripts must have the following sections: a one-page abstract in Arabic and English (about 150 words each); keywords; introduction; main body divided into the appropriate sections and sub-sections; conclusions; brief biographies of authors; and a list of references.

8.     Authors' full names and current affiliations must be given immediately below the title of the article.

9.     Manuscripts should be typed, double spaced, in Times New Roman, 14 points font for the main text. Only one side of the sheet should be used and line spacing should be double.

10. The policy of the journal requires, as much as possible, that a research article be composed of the following parts (regarding the field or empirical research):

·       Introduction: this includes the theoretical framework of the research and related studies.  Don't make an independent title for previous studies.

·       The study's problem, objectives, and questions or hypotheses

·       Significance of the study

·       Limitations of the study (if any)

·       Definitions of variables

·       Study procedures which include:

·       The study population and sample

·       Study instruments

·       Instruments validity and reliability

·       Study instructions

·       The findings of the study

·       Discussion of the findings

·       Conclusions and recommendations

 

11.  Figures, graphs, and illustrations should be included in the text and should be in black and white. They should also be consecutively numbered and given titles and explanations beneath them.

12. Tables should be included within the text and consecutively numbered and given titles above them. Explanatory notes are written down beneath the tables.

13.  Margins should be 1.5 cm in width on all sides of the page.

14.  Notes should be placed at the end of each page when necessary only.

15.  The Journal does not publish research instruments. However, they should be included within the presented transcript in order that the referees may review them. These should not be included in the research article when it is presented for final acceptance and printing.

16.  Citation in the text should be based to APA style, cite all references used either at the beginning of a sentence or at the end of the sentence according to the last name of author/authors and year of publication.

17.  Citation in "References list" should be listed alphabetically according to the author's/authors' last name/s (in accordance with APA style)

18. Required Submissions. Authors are required to submit the following:

·     Three copies of the manuscript prepared according to the manuscript preparation guidelines.

·        An electronic copy of the manuscript on Microsoft Word for Windows.

·       The author's CV, including his/her full name in Arabic and English, current address, rank, and the most important publications.

·       A submission cover letter.

·       Publishing undertaking statement.