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Comliance Policies
Policies establish a framework and set standards that guide how we should conduct ourselves as a member of the University community. This includes how we should perform our jobs, make decisions, interact with one another and perform or manage the operations and activities of the University in order to achieve the strategic goals set by the Board of Trustees.

Each college and department shall have its own operating policies and procedures, below are set of compliance policies:

 

Standards of Integrity 

Integrity is about people doing the right thing at all times and in all circumstances. 

It means upholding the values of the University, including:  The academic work of learning and teaching; the research of students, faculty, researchers and coordinators; behaving in an ethical manner; performing all duties with professionalism, accountability, competence, trust, responsibility and honesty; focusing on solutions rather than fault and blame; and acting with initiative. 

When members of the University community operate with integrity, it generates trust, enhances communication, improves the University's culture, and supports the University's strategic directions.


Confidentiality and Privacy 

The University is the custodian of many types of information, including information which is confidential, proprietary and private. Individuals who have access to such information are expected to be familiar and comply with applicable laws, University policies, directives and agreements pertaining to access, use, protection and disclosure of such information. Computer security and privacy are also subject to University bylaws and policies.

The public's right to information access and the individual's right to privacy are both governed by federal law as well as by the University bylaws, policies and procedures. Legal provisions and the policies are based upon the principle that access to information concerning the conduct of personal business is a fundamental and a necessary right of every person, as is the right of individuals to privacy.


Conflict of Interest 

The University of Sharjah recognizes and encourages employee involvement in private enterprise. However, certain business or personal arrangements or employment opportunities may constitute a breach of ethical standards, resulting in a conflict of interest between the University and the employee.

A conflict of interest may take various forms. It begins when an employee is or may be in a position to influence the University's business, research, or make decisions in ways that could lead to any form of personal gain for the staff member or others closely associated with that University employee.

It is the responsibility of an employee to disclose to his or her supervisor, department head, or appropriate University official any possible conflict of interest at the earliest practicable time. Employees engaged in activities that constitute, or appear to constitute, a violation will be subject to a review and evaluation of these activities by the University administration. Failure to disclose conflicts of interest is a serious matter.

The basic standard for dealing with conflicts of interest is simple: If you believe a conflict of interest exists, then treat the situation as if a conflict definitely exists until you have disclosed to and resolved the potential conflict with your supervisor, director, or the Department of Human Resources. 


Human Resources 

The University of Sharjah is an institution dedicated to the pursuit of excellence and facilitating of an environment that fosters this goal. Central to this institutional commitment is the principle of treating each community member fairly and with respect. To encourage such behavior, the University prohibits discrimination and harassment and provides equal opportunities to all community members, with preference in hiring extended to Emirati citizens. Where actions are found to violate this standard, the University will take prompt action to cease the offending conduct, prevent its recurrence and discipline those responsible.


Third Party Relationship 

Third party business dealings, whether with students, suppliers of products and services or contractors must be based on lawful, ethical, efficient and fair practices. We must fully refrain from offering or accepting anything of value to obtain an improper advantage in accepting products or services and conducting business transactions. In our supplier and contractors relationships, we do business only with those suppliers and contractors that comply with the University bylaws and other related laws. The integrity of our third party dealings is fundamental to building and preserving the reputation of University and its diversified community. Conversely, unethical third party dealings can seriously damage our reputation.

Things to consider when reviewing this policy include any background information that indicates the possibility of improper business practices or relationships that could improperly influence decision-making, including:

  • Any request to pay a commission prior to obtaining business or payment of commissions outside of the jurisdiction in which services are provided
  • Any request to document a transaction with a third party in a way that does not accurately reflect the true nature of the transaction
  • Selection of suppliers with no competitive bidding
  • Potential conflicts of interest in third party selection or directing business activity to a third party owned or managed by a close relative or a good friend

Use of University Resources 
University resources are reserved for business purposes on behalf of the University. They cannot be used for personal gain, and cannot be used for personal use except in a manner that is incidental and reasonable in light of the employee's duties. University resources include, but are not limited to, the use of University systems (e.g. telephone systems, data communication and networking services) and the University domain for electronic communication, the use of University equipment (e.g. computers and peripherals, University vehicles), the use of petty cash, and the time and effort of staff, students and others at University of Sharjah.

Retaliation Policy 
The Policy Prohibiting Retaliation serves to foster the University's commitment to compliance with the bylaws, regulations and policies governing the University and its operations. It ensures that members of the University who, in good faith, raise a concern regarding an actual or potential compliance violation are not subject to any type of retaliation.
Reporting "in good faith" means the person who is making the report has a reasonable basis to believe that there has been or may have been a violation of the bylaws, regulations or University policies or that there is a reasonable possibility that such a violation may occur in the near future.  Employees who make false reports shall not be considered to be acting "in good faith".
Anyone involved in or attempting involvement in retaliation or retribution against an individual who reports, in good faith, an actual, potential, or suspected issue regarding compliance with applicable laws, regulations or University policies shall be subject to discipline in accordance with the University policies and bylaws.

Fair Employment Practices 
A pillar of our competitive strength is our diverse workforce that includes people from many different cultural backgrounds. We are committed to creating and fostering a culture of respect and fair employment practices that prohibits all forms of illegal discrimination.
We recruit, hire, discipline, dismiss, compensate, promote and provide other conditions of employment in compliance with applicable law and in a manner that respects the diversity of our employees. We also comply with local requirements or local cultural norms in as much as the norms are consistent with applicable law. Regardless of personal background or characteristics, we rely on each other to perform our job duties so that we (and the University) may reach our full potential.
In order to achieve this goal, all employees must be treated with respect and dignity in all interactions. We expect all employees to be cognizant of, and to embrace, the cultural differences that exist between us. We observe University bylaws and all applicable labor and employment laws.