SECTION 1 :
These regulations are called Award
of the Diploma/Higher Diploma Degree Regulations at Community College. They
shall come into effect as of the beginning of the academic year
These regulations apply to regular,
registered students working for a diploma/higher diploma degree.
Unless the context denotes otherwise, the following terms and phrases shall
be taken in the senses given next to them:
University : The University of Sharjah
Chancellor : The University’s
Council : Council of Deans
College : Community College
: Dean of Community College
Department : Academic department
Registrar’s Office : Department of Admission and Registration
SECTION 2 : Study
The Council shall approve the study plans
leading to the award of the Diploma/Higher Diploma degree in the specializations
offered by Community College upon the recommendations of the College and
(a) The languages of instruction at the college are Arabic and English. The
Council shall specify the language of instruction in each Department.
(b) The Council may permit the use of some other language if the nature of
the course(s) calls for it.
(a) The College shall follow the credit-hour
system as the basis for its educational system. The academic year shall be
divided into two semesters, and the study plans organized accordingly.
(b) Credit hours for each course in the study plans shall be calculated so
that one theoretical class hour is equal to one credit hour. Practical hours are
calculated so that each credit hour is equivalent to at least two practical
(c) The academic year shall be divided into two semesters, each lasting for
sixteen weeks. An eight-week summer session may also be offered. TheChancellor
may, upon the recommendation of the Council, shorten the semester provided that
the number of class hours for each credit hour is no less than fifteen. Periods
of time reserved for advising, registration, and final examinations shall not be
considered part of the duration of the semester.
The minimum requirements for the award of
the diploma/higher diploma degree in the various specializations offered by the
College shall be as follows:
• Diploma degree in the specializations offered by the college: 72 credit
• Higher diploma degree in the specializations offered by the college:
90 credit hours.
The credit hours required for the award of
the diploma/higher diploma degree in all specializations offered by the college
shall be distributed as follows:
1. University requirements: a maximum of 21 credit hours.
requirements: 9 – 21 credit hours.
3. Specialization requirements: a minimum
of 39 credit hours distributed as follows:
• Compulsory specialization
• Elective specialization requirements.
5. Practical training as stipulated in the study plan in
(a) For each course, a course description
specifying its objectives, contents and outcomes shall be written, which
accurately reflects the number of credit hours allocated to it.
(b) Courses in the study plan shall be divided into different graduated
levels in accordance with the number of years needed to complete the
(c) Prerequisite or concurrent courses shall be specified for each
(d) Theoretical and practical hours for each course shall be
(e) Students shall not be allowed to register in a course without having
studied its prerequisite. In cases where this happens, the Registrar’s Office
shall cancel the course and inform the parties concerned. However, a student
may, upon the approval of the Dean and the recommendation of the Department and
the academic advisor, enroll concurrently in a course and its prerequisite if
he/she expects to graduate in the same semester or if he/she has studied the
prerequisite and failed in it, or if he/she sat for the final exam of the
prerequisite course but did not pass the course.
(f) Each course shall be given a number denoting the College, the
Department, the level, the area of specialization, and the number of the course
in the series.
(a) Each Department shall prepare a model
plan divided into at least four or more semesters in accordance with the
requirements of the study plan in each specialization.
(b) Compulsory courses in the study plan shall be offered in accordance
with the model plan at least once a year.
(c) Elective courses in the study plan shall be offered in accordance with
the model plan at least once in every period of four semesters.
SECTION 3 : Duration of Study
and Academic Load
First: Minimum and Maximum Duration of
Study to Obtain Community Colege Diploma/Higher Diploma Degree:
(a) The minimum residency requirement for the student at Community College
• four regular semesters to obtain the diploma degree.
• five regular
semesters to obtain the higher diploma degree.
(b) The minimum residency requirement for students transferred from the
University of Sharjah, another university, another community college, or
higher/intermediate institute is:
• two regular semesters to obtain the
• three regular semesters to obtain the higher diploma
(c) No student may spend more than:
• eight regular semesters to obtain
the diploma degree.
• ten regular semesters to obatin the higher diploma
(d) Periods of permissible withdrawal from the college shall not be
calculated as part of the duration of the student’s study.
(e) Each fifteen credit hours in the student’s study plan transferred from
within the University or from another university shall count for one
Second: Minimum and Maximum Academic Load:
(a) The minimum load per semester shall be twelve (12) credit hours, the
maximum eighteen (18). Under certain circumstances, the maximum may reach
(b) The minimum load may be less than twelve (12) credit hours if he/she
needs less than twelve (12) credit hours to graduate.
(c) Under certain circumstances the College Dean may exercise his/her
discretion to increase the minimum load to fifteen (15).
(d) When necessary, and upon the recommendation of the academic advisor,
the Dean may lower the load to Nine (9) credit hours.
(e) The maximum load may reach twenty-one (21) credit hours in any of the
1. if a student obtains an CGPA of no less than 3.60 (i.e.,
2. if this load is necessary for graduation at the end of the
(f) The maximum load in the summer session shall not exceed two courses or
a maximum of 7credit hours. A student may enroll in three courses or a maximum
of 10 credit hours if his/her CGPA is no less than 3.60 or if this can lead to
his/her graduation at the end of the summer session.
Third: Students registered as candidates for the diploma/higher diploma
degree shall be divided into the following levels:
First year: 00-33 credit hours.
Second year: 34-72 “ “
Third year: more than 72 credit hours.
SECTION 4 :
(a) Students shall attend all theoretical
lectures, laboratory hours, and training sessions. They shall also participate
in research sessions and sit for all examinations required in the courses in
which they are enrolled.
(b) If a student’s absences exceed 10% of total hours designated for one or
more courses without an acceptable excuse, the instructor of the course shall
issue a warning. If the absences reach 15% without an excuse acceptable to the
College, the instructor shall issue a final warning with the Dean’s
(c) If absences reach 20%, the student shall be barred from sitting for the
final examination(s). If the absence is caused by ill health or some other cause
acceptable to the Dean, the student shall be given a withdrawal mark (W) in
his/her transcript. All such cases shall be reported to the Registrar’s
Office.However, students who represent the country or the University in official
activities shall be allowed up to 25% absences.
(d) All absences, whether with or without an excuse, are calculated as part
of allowable absences.
SECTION 5 : Examinations,
Grades, and Averages
FIRST: TEACHING AND EVALUATION:
(a) The instructor shall prepare a detailed syllabus specifying the
objectives, outcomes, content, teaching methods, valuation, references, and
additional readings required. The syllabus shall be handed out to students at
the beginning of the semester and shall be kept in the course files in the
(b) The Department shall appoint a coordinator for multi-section courses
taught by more than one instructor. The coordinator shall prepare the syllabus
and appoint dates for the uniform examinations in cooperation with the other
instructor(s) of the course.
SECOND: EXAMINATION QUESTIONS SHALL BE PREPARED IN THE LIGHT
OF THE FOLLOWING INSTRUCTIONS:
(a) the examination questions should be in line with the objectives and
outcomes stated in the syllabus.
(b) the examination questions should be commensurate with the time
allocated for the examination.
(c) the course instructor, who teaches the course by himself or in
coordination with his/her colleages in case the course is taught by more than
one instructor, should prepare the examination questions in a clear and
straightforward way and should specify the mark allocated to each
(d) the examination questions should be varied enough to measure the
students’ aptitude and skills in terms of recall, omprehension, application, and
(e) the examination questions and the answers to them should be in the
language in which the course is taught.
THIRD: ANSWER SHEETS OR BOOKLETS:
(a) The Council shall, upon the recommendation of the College and the
academic departments, prepare procedures for documenting and storing
finalexamination answer sheets or booklets and for keeping them for a period of
no less than four regular semesters, after which they shall be destroyed under
the supervision of a committee formed by the College Council for this
(b) The instructor of each course shall consult with his/her department’s
Chair to determine the form of the answer sheets or booklets suitable for the
course and to put together the necessary instructions.
(c) The instructor of the course shall keep the results of all his/her
examinations for one regular semester.
FOURTH: EVALUATION OF STUDENTS’ PERFORMANCE
(a) The final grade in any course shall consist of the grade obtained in
the final examination plus all the other grades obtained during the
(b) The general framework for examinations shall be as follows:
1. Purely or mainly theoretical courses:
• 40-50% shall be reserved for
the final examination, which shall be in writing, covering the entire contents
of the course and realizing its objectives and outcomes and held at the times
announced in the University calendar.
• 50-60% shall be given to course work
consisting of two written examinations, reports, research papers, quizzes, and
any other tasks. The relative weight of each of these two eximanations and other
tasks shall be dertermined by the concerned department.The first examination
shall be held in the sixth week of the regular semester or the third week of the
summer session, and the second shall be given in the twelfth week of the regular
semester and the fifth week of the summer session.
2. Practical courses:
The College Council shall, upon the recommendation
of departmental councils, determine the distribution of grades and inform the
Registrar’s Office of the procedures followed.
(c) The above regulations shall not apply to courses that have a special
nature of their own. Such courses and the methods of evaluation in them shall be
specified by the College Council upon the recommendation of the Department
Council. The Chancellor shall be informed of all decisions in this regard fully
explained and justified.
(d) The Department Council shall approve the method of evaluation for each
course separately in accordance with the following:
1. that the components of the course and its objectives are taken into
2. that self-instruction is duly recognized and evaluated so that students
may be encouraged and motivated to engage seriously in this kind of
3. that evaluation can be objectively implemented and fully documented,
especially with reference to students’ participation in
class and other
4. That the evaluation achieves the academic and scientific objectives and
outcomes of the course.
5. that the evaluation procedures can be used in future to develop the
educational process as well as student performance.
(e) The instructor shall be responsible for correcting the examination
papers of the course he/she teaches, recording final grades in letters and
(f) Course examination sheets or booklets shall be returned to students
within one week after the date of the examination and, a week later, the grades
shall be reported to the Department’s Chair.
(g) Final grades for each course shall be calculated and recorded in
letters, and the number of credit hours allocated for the course shall be
FIFTH: The College Council shall establish policies and procedures to be
followed in evaluating examinations in courses offered by the academic
Departments in the College.
SIXTH: The instructor of each course shall correct the answer sheets or
booklets of the final examination and submit the results fully documented in
letter grades and percentages to the Department Chair within forty-eight hours
of the date of the examination. The Chair shall then submit the results to the
College Council for approval. The documents submitted
shall include the
(a) final examination sheets or booklets.
(b) examination attendance sheet.
(c) five copies of the final examination questions.
(d) the grades, with fractions rounded to the nearest integer.
(e) all extra, unused answer sheets or booklets.
(f) a report on the results including:
1. the number of students
enrolled in the course.
2. the number of students allowed to sit for the
3. the number of students failing to attend the
4. the distribution of grades and their percentages.
percentages of failing and passing grades.
6. the number of students getting
incompletes or forfeiting the right to attend the examination, and the
Faculty mebmers shall enter the grades electronically
and directly into the registration system. The Registration and Admission
Department shall document the results and announce them to students.
SEVENTH: RESPONSIBILITIES OF THE DEPARTMENT CHAIR
The Department’s Chair shall :
(a) receive the documents relating to the final examination from the
(b) make sure that the number of answer sheets or booklets corresponds to
the number of students attending the examination.
(c) submit all documents related to all final examinations to the Dean as
soon as they become available.
(d) Prepare for the Dean a report on the examinations with an analysis of
the results. The report shall include the following:
1. the number of
students enrolled in the course.
2. the number of students permitted to sit
for the examination.
3. the number of student who were absent.
distribution of grades and the percentages thereof.
5. the percentages of
passing and failing grades.
6. the numbers and percentages of students
getting incompletes and
those barred from sitting for the examination.
three copies of the final examination questions.
EIGHTH: MONITORING EXAMINATION RESULTS
The College Council shall study the comprehensive reports prepared by the
academic Departments on the examinations in order for the College to
monitor,develop, and improve the educational process.
NINTH: REVIEWING FINAL EXAMINATION ANSWER SHEETS OR BOOKLETS
A student may submit a written petition to the Dean of the College which
offers the course within two weeks after the grades have been posted to have
his/her final examination answer sheets or booklet reviewed. The petition shall
be submitted through the Registrar’s Office after payment of a fixed fee. If the
petition is granted, the review shall be conducted by a committee formed by the
Department’s Chair consisting of himself/herself and two other members of the
Department, one of whom shall be the instructor of the course. The review shall
ascertain whether or not there is a material error in adding up the grades
allocated to each question, copying the components of the grade, or forgetting
to correct a question partially or wholly. If such an error exists, the
instructor of the course shall correct it, and the corrected result shall be
pproved in accordance with standard procedures.
(a) No student shall be allowed to sit for
the final examination without having settled all his/her financial obligations
to the University.
(b) If a student fails to attend a final examination without an excuse
acceptable to the Dean of the College that offers the course, the student shall
be considered to have failed in that course.
1. If failure to attend the final examination is caused by ill health or
some other compelling circumstances acceptable to the Dean of the College that
offers the course, the student shall be given a grade of Incomplete. The Dean
shall notify the Registrar’s Office of this grade.
2. Any student who has
been given an Incomplete must remove this mark from his/her record within two
weeks after the commencement of the next regular semester by sitting for a
special examination given to him/her in arrangement with the instructor of the
course and the Department. The result shall be submitted to the Registration and
Admission Department within this period. Otherwise, the Registrar’s Office shall
give the student an F for the course in question.
3. If the reason for not
attending the examination mentioned in (b1) above still exists, the College
Council may allow the student to withdraw from the course(s) in question and
have a mark of W in his/her record.
4. The mark obtained to remove the
Incomplete shall be recorded in its proper place in the semester in which the
course was taken.
5. If the graduation of a student depends on removing an
Incomplete Grade of a course, the student shall be considered a graduate of the
semester in which s/he removes the Incomplete grade.
(a)The minimum passing letter grade is
(b) Letter grades shall be calculated as follows:
% Letters Grade
90-100 A 4
85-89 B+ 3.5
80-84 B 3
75-79 C+ 2.5
(c) CGPA Grade point averages shall be designated as follows:
3.00 – 3.59 Very Good
2.50 – 2.99
2.00 – 2.49 Satisfactory
Less than 2.0 Unsatisfactory
(d) The averages listed above are obtained by multiplying the points
obtained in each course by the number of credit hours allocated for the course
and then dividing the result by the total number of credit hours of all the
(e) The semester average consists of the average of all points obtained in
all the courses studied in that semester regardless of whether the student has
passed or failed in any of them. The student shall have a cumulative grade point
average by the end of his/her second semester at the College.
(f) In addition to what is stated in Article 16 of this By-law, the
accumulative grade point average at any point in time is the aggregate of points
obtained in every course studied up to that date regardless of failing or
(g) The CGPA is rounded to the nearest two decimal digits.
(h) Names of distinguished students shall be listed in three lists:
Chancellor’s list, Dean’s list and List of the Deans of Students’ Affairs
(males/females) in accordance to the regualtions and by-laws of honor lists at
SECTION 6 : Academic Warnings
and Termination of Studies
(a) Article (16) shall apply to all
students enrolled in the academic programs award Diploma / Higher Diploma's
(b) A student is placed on academic probation if at the end of a semester
the student's GPA falls below 2.00. Students who incur the first probation must
remove the probation status within the following semester.
(c) A student on academic probation must observe the following
1. The maximum study load for a student on probation is 12
credit hours. However, the load may be increased to fifteen upon the
recommendation of the student's academic department and in coordination with the
Registrar's Office if this can lead to the graduation of the student in the same
semester. The maximum study load may also be increased to 13 credit hours if one
of the courses taken is a 4-credit course or is a 1 credit required lab
2. The student must register through the academic advisor
only.Students on probation are not given access for on-line registration.
The student must repeat failed courses within 2 semesters from receiving the
failed grades. The student may also have to repeat courses with grade below “C"
as advised by his/her academic advisor.
4. The student may not take a course
unless he/she passes all specified pre-requisite(s) of the course.
(d) Second probation status is attained when a student fails to remove the
first probation within the following semester.
Students with two consecutive probations and whose CGPA is 1.80 or above
have the following two choices:
(a) Continue in the same program but take
into consideration the consequences of paragraph (e). The student shall sign a
written document to this effect.
(b) Change major: Courses and CGPA related
to new major will be determined once a student gains acceptance in the new
major. If the adjusted CGPA for the new major is equal or more than 2.00, then
probation status will be removed as the student starts in the new major.
However, if the adjusted CGPA for the new major is below 2.00, then probation
status remains in effect in the new major.
(e) A student will be dismissed from the College upon the decision of the
Deans’ council in the following cases:
1. If a student receives two
consecutive probations in his major and his CGPA is less than 1.80.
2. If the
stduent receives a total of three probations while studying in the
3. If the CGPA of a student drops to below 1.0 point more than once
during his study at the College.
(f) Summer sessions shall not count in terms of academic probations.
(g) The Registration and Admission Department shall inofrm the student and
his department the decision of giving him an
academic probation or dismissal from the University. A copy of either
decision shall be kept in the student’s file.
(h) If a student completed more than (45) credits with a CGPA of (1.95) or
above,and received the third probation, he shall be given chance to study one
more exceptional semester in order to raise his CGPA to meet the required
SECTION 7: Repeating
(a) Students shall repeat all compulsory
courses in which they have failed.
(b) Students shall enroll again in the elective courses in which they have
failed or in substitute courses listed in the study plan in force. In such a
case the substitute course/s shall be considered a repeated course of the course
which the student failed in terms of calculating the semester and the
(c) To improve their CGPA, students may repeat a course they have already
passed with an average of no more than C+.
(d) No course may be repeated more than once if a student has obtained the
passing grade .
(e) When a student repeatrs a course, the higher grade is counted for
(f) In all cases, all courses taken and grades obtained by a student
shall be included in his/her academic record, with special mark attached to
courses which he/she failed or repeated, and which do not count for purposes of
calculating his/her CGPA.
(g) When a course is repeated, the credit hours allocated to it are
calculated only once for purposes of graduation.
SECTION 8: Drop and Add
(a) A student may, upon approval of his/her
academic advisor, drop or add a course or more within one week after the
commencement of a regular semester or three days after the commencement of the
(b) A student may, upon approval of his/her academic advisor, drop a course
or more within a period of ten weeks after the commencement of the regular
semester or a period four weeks after the commencement of the summer session. In
such cases a mark of ( W) for withdrawal without failure is recorded in the
student’s academic record. If the student does not withdraw within the time
limits mentioned, he/she shall be committed to the course, and, in any case, a
student may not be registered for less than nine credit hours in any regular
SECTION 9: Deferral of
(a) Any student admitted into a College
shall register at the beginning of each semester within the time limit stated in
the University’s calendar. In the special registration card prepared for this
purpose, he/she shall, upon approval of his/her academic advisor, list the
courses he/she will be studying and which are part of the study plan in the
specialization he/she has been admitted into.
(b) The Registrar’s Office may decide to defer a student’s admission
upon his/her request and upon payment of all fees for the semester in which
he/she was admitted and for one semester or a maximum of two semesters. Such a
deferral shall be justified by a compelling excuse rendering completion of
registration procedures impossible. This shall be done within a period of four
weeks after the commencement of the semester in which the student has been
admitted, and the College concerned shall be duly notified. If the student does
not register afterwards, his/her admission shall be canceled.
(c) Taking the provisions of paragraph (b) above into consideration, the
new student’s admission shall be canceled if he/she does not register in the
semester in which he/she is admitted and if he/she does not request deferral of
SECTION 10 : Suspension of
Registration and Withdrawal from the University
(a) The Registrar’s Office may, upon the
request of a student who has been a regular student for at least one semester,
suspend his/her registration and keep his/her grades obtained before the
suspension if there is a compelling reason for doing so. The decision shall be
taken within a period not exceeding four weeks after the commencement of the
semester in which suspension of registration is to take effect. The student’s
College shall be notified of the decision.
(b) If the reason for suspending registration continues after the
period of four weeks mentioned in paragraph (a) above, the decision shall rest
with the College Council. The Registration and Admission Department shall
(a) If a student temporarily discontinues
his/her studies at the College without requesting suspension of registration
within the four-week period mentioned in Article 20, his/her registration shall
be suspended as a matter of course by the
Registrar’s Office. This decision
shall not contravene attendance regulations. Grades obtained before the
suspension takes effect shall be kept on record,and the student’s College shall
be notified of the decision.
(b) The College Council may allow a student whose registration has been
suspended in accordance with the provisions of paragraph (a) of this article to
register again if the temporary discontinuation of studies was caused by
compelling circumstances. The Registrar’s Office shall be notified of this
(c) Suspension of registration taking effect in accordance with
Articles 20 and 21 shall not exceed two continuous or discontinuous semesters
throughout the student’s candidacy for the diploma's dgree. Semesters in which
the student is given a withdrawal without failure by the College Council
shall constitute part of this period of two semesters.
(d) If the period of suspension mentioned in paragraph (c ) above
exceeds the two-semester limit, the student’s registration shall be canceled and
this cancellation shall be duly recorded in the student’s academic record. The
same result shall be recorded if the student requests that he/she be allowed to
withdraw from the College .
(e) A student whose registration has been canceled because of temporary
discontinuation or withdrawal may request that he/she be reinstated as a new
student if he/she is sufficiently qualified. In this case, the Council may, upon
the recommendation of the College Council concerned, permit the student to have
his/her grades obtained prior to the cancellation of his/her registration as
part of his/her record if the period of temporary discontinuation does not
exceed four regualr semesters. Otherwise, courses previously studied shall not
be recognized. However, students who apply for re-admission as new students
shall need to obtain the approval of the Deans’ Council after considering their
previous records at the University.
(f) A student whose registration has been suspended in accordance with
the provisions of Articles (20) and (21) shall have forfeited the right to have
credit for courses studied at another university, community college, or other
institute of higher education trasferred.
(g) The period of suspension of registration shall constitute part of
the maximum period of stuy at the College.
(h) Disciplinary suspension of registration shall be obligatory and the
suspension period shall be counted as part of the maximum period of study at the
SECTION 11: Transfer
(a) The Vice-Chancellor may, upon the recommendation of the Dean decide to
permit a student to transfer from other recognized university, college or higher
/ intermediate institute to the college in accordance with the following rules
1. The student has successfully spent a minimum of one
semester at recognized university, college or institute and his/her CGPA is not
below Good ( 2.50 out of 4.00 points ).
2. The student meets the conditions
for admission into the College and the special conditions for admission into the
Specialization he/she wants to transfer to.
3. There are vacancies in the
Specialization the student wants to transfer to in light of the admission
policies and the framework of general admission policies of the College.
The maximum number of credit hours that can be transferred , within the frmework
of the study plan applicable to the student at the College, shall not exceed 30
5. For a transfer to be considered, the university, college or
institute the student transferred from must be one that requires full-time
attendance, and the transferred student shall not have been expelled from that
university as a discipliary measure.
(b ) The Department Council may transfer
credit for all or some of the courses taken in the university trasferred from
provided that the grade in each is no less than C.
(c) Grades or averages
transferred from other university, college or institute shall not be included in
the student’s CGPA at the College .
(d) Students transferred from other
universities or from community colleges or institutes of higher education shall
be treated as new students for purposes of suspension of registration,
probation, and expulsion.
(e) Students transferring from other universities
or from community colleges or institutes of higher education shall not benefit
from their academic record if they have discontinued their studies for a period
of four regular semesters or more.
(a) Taking students’ wishes into
consideration, each College shall assign its students to the various
specializations available in accordance with the approved rules and with
reference to the maximum number of students admissible in each specialization no
later than the beginning of the second regular semester after their joining the
(b) Having completed 15 credits, a student may submit an application to
the Registrar’s Office to change his/her specialization during the last two
weeks of each semester or two weeks from the end of the final exams of the Fall
or Spring semesters. The Registrar’s Office shall receive all such
applicatioins,and submit them to the Dean for a decision to be taken no later
than the beginning of the next semester.
(c) The College Council shall prepare procedures for change of
specialization within the College, which shall be issued by a decision from the
(d) No student shall be transferred from one department to another from
which the student has been transferred due to an academic warning.
(e) Students who are not under the effect of an academic warning and
successfully finished (45) credits, shall not be allowed to transfer to another
(f) Students shall not be given the option to change their specializations
more than once throughout the duration of their study at the College.
(g) The Registrar’s Office shall transfer credits earned in the
compulsory courses studied in the Department transferred from, which are
required in the new department, and to include grades obtained therein in the
SGPA and the
SECTION 12 : Diploma / Higher
Doploma’s Degree Requirements
Passing all the courses required for graduation in the study plan.
(b) Accumulating an average of 2.00 or more and completing all the other
requirements of the study plan.
(c) Spending the minimum period stipulated
for the award of the diploma / higher diploma's degree and not exceeding the
(d) Issuing the graduation decision by the relevant councils.
SECTION 13 : General
If a student’s graduation is contingent upon completing a compulsory course
which happens not to be offered in the semester at the end of which the student
expects to graduate or is offered at a time conflicting with that of another
compulsory course, the student, upon the approval of the Dean and the
recommendation of his/her department and the Department offering the course may
be allowed to study another substitute course which is similar to or higher than
the required course in level and number of credits. The Dean shall notify the
Registration Department of his approval.
(b) If a student’s graduation is contingent upon completing one course
only, which the student has failed three times, the student, uupon the approval
of the Dean and the recommendation of his/her department and the Department
offering the course may be allowed to study another substitute course which is
similar to or higher than the required course in level and number of
The Dean shall notify the Registration Department of his approval
(c)Pleading ignorance of these regulations, of publications issued by the
College, or of notices posted on the notice boards in the various buildings of
the University pertaining to these regulations shall not exonerate students from
responsibility to abide by them.
(d) Students shall be responsible for arranging their schedule and
taking the prerequisite courses in consultation with their academic
(e) Students shall obtain a clearance from the University in order for
the procedures of graduation or withdrawal from the College to be
(f) Graduation requirements shall be considered complete once a student
has removed all Incompletes.
(g) No course taken by a new student at the University shall count for
credit if he/she has already taken it at another university, community college,
or institute of higher education from which he/she has obtained a
Regulation for Diploma/Higher Diploma 16
Graduation certificates shall be issued
when earned at the end of each semester,and the graduation ceremony shall be
held once a year.
The Council shall decide on cases not
covered in these regulations and on problems arising from their
All previous regulations conflicting
with the present ones shall be deemed invalid.
The Chancellor, Vice Chancellors ,
Deans, and Registrar shall be responsible for the implementation of these