Q.1. What are the dates of registration, add and drop? When are students eligible to register?
Check the Academic Calendar in the main page of the university website for dates, deadlines, and important events. Registration instructions can be accessed through this link.
Q.2. Who is an academic advisor and when should the student meet him/her?
The academic advisor is a faculty member in the department to which the student belongs. The student should contact the academic advisor before registering the courses for each academic semester and during his/her office hours to ensure that he/she is registered correctly and according to the study plan.
Q.3. How can the student place himself in the waiting list and when can he register for that section?
The student should place himself in the waiting list through banner self-service when a section of a course is closed (full). The student can register this section when he receives an email stating that a seat is available within the time frame given (16) hours from receiving the mail.
Q.4. Is the student allowed to enroll in a full section?
After de-activating the waitlists, the student can contact the department that offers the course to ask for a 'Registration Permission' to raise capacity, and register through his/her self-service.
Q.5. What is course description and how can a student get it?
A course description is detailed information about the content of the registered courses by the student and can be attained by the administrative assistant in the college to which the course belongs to.
Q.6. What is the difference between withdrawal from semester and withdrawal from university?
Withdrawal from semester: Discontinuation of studies for a certain semester. The request should be applied through the Registration Department.
Withdrawal from university: Withdrawal of the student file from the university. The request should be applied through the Admission Department.
Q.7. How many times can a student repeat a course which he/she has already passed?
The student can repeat a passed course only once, on the condition that the first grade did not exceed:
Grade C+ for Bachelor and Diploma degrees
Grade B+ for Doctorate and Master degrees
Grade B+ for the Foundation year of Medicine and Dental Medicine Colleges
Q.8. How can a student solve the courses conflict issues?
The student should visit his/her academic advisor or head of the department if there is a conflict in the courses offered in the desired course schedule to provide his/her the appropriate assistance and solutions.
Q.9. How can a student print the class schedule, the Final Exam schedule and the study plan?
From UOS Website go to MYUOS Portal then MyUDC then LOGIN then Students then Registration then Summarized Schedule/Final Exam Schedule/Student Program of Study
Q.10. How can a student print the un-official transcript?
From UOS Website go to MYUOS Portal then MyUDC then LOGIN then Student then Student Record then Un-official Transcript
Q.11. What does (U M T W R) mean in my schedule?
It means class meets on these days. For the abbreviated days of the week in the student's schedule, see the table below:
Q.12. What do the following abbreviations mean (MAM, MAW, UOS, ..) ?
Those are Campuses abbreviations, see the table below:
|KOM||Khorfakan Men's Campus|
|KOW||Khorfakan Women's Campus|
|KUM||Kalba Men's Campus|
|KUW||Kalba UOS Women's Campus|
|MAM||UOS Men's Campus|
|MAW||UOS Women's Campus|
|MDM||Medical Men's Campus|
|UOS||UOS Main Campus (Men, Women)|
|FAM||Fine Arts Men's Campus|
|MDW||Medical Women's Campus|
|DNW||Dibba Al Hesn Women's Campus|
|MLW||Maliha Women's Campus|
|SHM||Sharjah Men's Campus (Community)|
|SHW||Sharjah Women's Campus (Community)|
Q.13. What is CRN?
CRN is the Course Reference Number, which is specified uniquely to each course.
Q.14. What would happen if the section which I already registered in is now closed?
The student will be notified by his college/department about dropping the closed section course and ask him/her to find another section/course that will match his/her schedule.
Q.15. Does the student require the approval of the scholarship entity to drop a course after the Add and Drop period? Whom should they contact?
Scholarships' conditions vary, therefore students must contact Ms. Anoud Al Qassimi (Scholarship Coordinator) at email@example.com and send the following details (student name – university ID – Scholarship entity - student contact number – Dropped Course Title – No. of credit hours before and after dropping the course).
Q.16. I have a hold; what is it,
and what should I do about it ?
There are many types of holds specified by University of Sharjah. See the table below that describes each Hold:
|Type of Probation||Where to go?|
|Contact Registration Office||Go to the registrar in the Registration building, M11-A|
|No Web Registration Allowed||Go to the registrar in the Registration building, M11-A|
|English Skills Hold||Go to the registrar in the Registration building, M11-A|
|Probation Hold||Go to the registrar in the Registration building, M11-A|
|Financial Hold||Go to the Financial Office in the Registration building, M11-A|
|Sponsorship Hold||Go to the Financial Office (Sponsorship) in the Registration building, M11-A|
|Missing Documents||Go to the Admission Office in the Admission building, M11-A|
|Contact Admissions Office||Go to the Admission Office in the Admission building, M11-A|
|Contact Security Office||Go to the security office in Main building M11|
Q.1. What is meant by Electronic Services
and what does it contain?
Electronic Services are a combination of several services through which the
student applies to the service required. E.g. To Whom It May Concern Letter –
Official Transcript – Change Major – etc…
Q.2. What steps should be followed to
Go to MY UDC
Select Change of Program Request à Choose desired college and major à upload the transcript (Download it
from MY UDC) à
Click on Submit
follow up with the administrative assistant of the college with the reference
number that appears. The major will be changed after the approval of the head
of the department and the dean of the college.
Q.3. How can a student apply for To Whom
It May Concern Letter (Continuation of study letter) for immigration / national
service / license / bank etc. purposes?
student can apply for the request by going to the university’s website à My UOS Portal à Banner à Login à E-Services à Select To Whom It May Concern Letter
in the details.
specify the purpose of the letter and include any additional information
Q.4. What is the difference between an
official transcript and a non-official transcript?
Transcript: An official document signed & sealed by the Registration
Department usually given to a specific organization and is requested through
the Electronic Services and must be paid for in the Finance Department.
Transcript: Transcript without the sign & seal, can be printed from My UDC
Q.5. How can a student follow up on the
requested e-services online?
student can follow up the request by going to the university’s website à My UOS Portal à Banner à Login à E-Services à Check the status of the
request à Completed, or can check the email
for a notification that the request was processed.
Q.6. What is an Incomplete Grade?
applies for an Incomplete Grade through Electronic Services when he/she cannot
attempt the final examination for a given reason. After the approval of the
instructor and the dean of the college, the Incomplete Grade (I) is assigned
for the student and after attempting the exam, the
grade is entered in the system.
Regarding the bylaws