What is a Cover
A cover letter is a document sent with your resume to
provide additional information on your skills and experience. It explains the
reasons for your interest in the specific organization and identifies your most
relevant skills or experiences.
Contact’s Job Title
Dear Mr. or Ms. (person’s last name only): If you know
the contact’s name
Dear Sir/Madam: If you don’t know the contact’s
Paragraph 1: State
immediately the position you are seeking and how you came to know of the
opening. Tell the employer briefly (one or two sentences) why you are interested
in this position.
2: Highlight your achievements and
problem-solving skills. Show how your education and work skills are relevant, to the position for which you are applying.
3: Demonstrate that you have done some
research about this organization by going to their website or talking to alumni
or other contacts that may currently work for the organization. It shows that
you have taken some time to think about this position and put some effort into
this letter, which results in making a very good impression on
Paragraph 4: State
that you would welcome a personal interview to further discuss this opportunity.
You might mention that if you do not hear anything from the potential employer
in two to three weeks time, you will call to follow up this letter to see where
they are in their process. Finish by thanking them for their attention and
express a desire to meet them sometime in the near future.
(leave 4 blank spaces for this)
Your name in
Before you send your cover letter, review the following checklist to make
sure that you have covered all the basic information.
1. The contact name and company name are correct.
2. The letter is addressed to an individual, if possible.
3. Letter mentions the position you are applying for and where it was
4. Your personal information (name, address, home phone, cell phone,
email) is all included and correct.
5. If you have a contact at the company, you have mentioned him or her
in the first paragraph.
6. Letter is focused, concise, clear, neat, and well
7. If you have a gap in your employment history you have to explain it
in your cover letter.
8. Font is 10 or 12 points and easy to read (Times New Roman or Arial,
9. There are no spelling, grammatical or typographical
You have read the cover letter out loud to make
sure there are no missing words.
Cover Letter is printed on good quality bond
paper that matches your resume.
You have kept a copy for your
Letter is signed if you are mailing
Resume and letter are mailed flat in a business
envelope or neatly folded into thirds with the letter on top of the